Looking for an amazing fast paced person in Pacific Palisades, CA for this high-level hybrid executive role that blends both Executive Assistant experience with some level of Estate Manager experience. Good opportunity to move up in a company if committed and a hard worker!
You’ll be responsible for executing the principals’ vision and managing day-to-day support tasks along with project management and daily operations of both principals and family.
The ideal candidate will be a strategic thinker with experience as an estate manager (4+ years’ experience requested). In addition to strong verbal and written communication skills, this candidate must also understand finances, contracts and have the ability to stay calm under pressure.
As a fast-paced role with a high level of responsibility, the candidate must be extremely organized, a self-starter, and can manage multiple tasks and projects with confidence and ease but also willing to work as a team and do PA/EA tasks from time to time if staff is limited. Must be positive, uplifting, excited to come to work, and have a no fuss attitude! References are required.
Experience or deep interest in health and wellness is preferred. We believe in medical freedom and do not require vaccinations.
Note: MUST BE COMFORTABLE WORKING AROUND DOGS, NEWBORN BABY AND CHILDREN.
Responsibilities include but not limited to:
• Managing current home + house build and move
• Managing and supervising staff of 4
• Managing vehicles
• Contract negotiation and legal management
• Budget Management and accounting oversight
• Managing contractors and home repairs
• Help with booking travel; understanding of travel management, itineraries and willing to oversee home while away
• Calendar management for principals
• Aid principals in preparing for meetings
• Responding to emails and document requests on behalf of principals
• Meeting notes and documents for principals
• Oversee daily operations and adjusts as necessary, ensuring the principals are consistently moving together in the same direction
• Filters and translates the founder’s ideas into functional plans
Abilities:
• Event experience and supervision is a plus! Must enjoy being around groups of people as we host multiple times per month
• Effectively resolves issues—must be comfortable with addressing issues and solving problems in a practical and healthy manner
• Cultivate and manage healthy relationships with strategic partners and vendors
• Consistently demonstrates a passion for values alignment, focus, simplicity, and clarity across the organization
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills
• Experience with children and dogs is a plus!
Location: Residential home in Pacific Palisades + available for some travel 5-8 trips per year
Commitment: 8:00am-5:00pm M-F ** must have flexible schedule and be available nights and weekends (salary role)