Estate Manager/Executive Assistant needed for a prominent family in Pacific Palisades, CA (Starting Salary: $120K/annually + full-benefits)!

Looking for an amazing fast paced person in Pacific Palisades, CA for this high-level hybrid executive role that blends both Executive Assistant experience with some level of Estate Manager experience. Good opportunity to move up in a company if committed and a hard worker!

You’ll be responsible for executing the principals’ vision and managing day-to-day support tasks along with project management and daily operations of both principals and family.

The ideal candidate will be a strategic thinker with experience as an estate manager (4+ years’ experience requested). In addition to strong verbal and written communication skills, this candidate must also understand finances, contracts and have the ability to stay calm under pressure.

As a fast-paced role with a high level of responsibility, the candidate must be extremely organized, a self-starter, and can manage multiple tasks and projects with confidence and ease but also willing to work as a team and do PA/EA tasks from time to time if staff is limited. Must be positive, uplifting, excited to come to work, and have a no fuss attitude! References are required.

Experience or deep interest in health and wellness is preferred.  We believe in medical freedom and do not require vaccinations.

Note: MUST BE COMFORTABLE WORKING AROUND DOGS, NEWBORN BABY AND CHILDREN.

Responsibilities include but not limited to:

•  Managing current home + house build and move

•  Managing and supervising staff of 4

•  Managing vehicles

•  Contract negotiation and legal management

•  Budget Management and accounting oversight

•  Managing contractors and home repairs

•  Help with booking travel; understanding of travel management, itineraries and willing to oversee home while away

•  Calendar management for principals

•  Aid principals in preparing for meetings

•  Responding to emails and document requests on behalf of principals

•  Meeting notes and documents for principals

•  Oversee daily operations and adjusts as necessary, ensuring the principals are consistently moving together in the same direction

•  Filters and translates the founder’s ideas into functional plans

Abilities:

•  Event experience and supervision is a plus! Must enjoy being around groups of people as we host multiple times per month

•  Effectively resolves issues—must be comfortable with addressing issues and solving problems in a practical and healthy manner

•  Cultivate and manage healthy relationships with strategic partners and vendors

•  Consistently demonstrates a passion for values alignment, focus, simplicity, and clarity across the organization

•  Experience in managing multiple priorities, administrative coordination, and logistics

•  Well-organized, detail-oriented, ability to multi-task with great follow-up skills

•  Strong written and verbal communication skills

•  Experience with children and dogs is a plus!

Location: Residential home in Pacific Palisades + available for some travel 5-8 trips per year

Commitment: 8:00am-5:00pm M-F ** must have flexible schedule and be available nights and weekends (salary role)

Job Category: Estate Manager Executive Assistant
Job Type: Full Time
Job Location: California Pacific Palisades

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