Part-time Personal/Executive assistant needed for a high-profile figure in Beverly Hills, CA! (Starting Salary: $60/hour + benefits)!

Part-time Personal/executive needed for a high-profile figure in Beverly Hills, CA! This position requires 30 hours/week and MUST have a minimum of 7 years experience as an assistant. Duties include but not limited to:

• Represent principal in a professional manner at all times.
• Maintain appropriate protocols to protect the privacy and security of the principal and to secure all confidential information.
• Anticipate the principal’s needs to help shape thoughtful actions.
• Assume ownership of work; think strategically and be resourceful.
• Prepare and update list of daily activities for the principal to include a daily call sheet and calendar; prepare daily “end of day” report and recap.  Regularly meet with the principals to give updates and discuss issues.
• Coordinate workflow and utilize effective time management skills to ensure key activities are accomplished promptly and accurately.  Manage calendar; maximize principal’s time by maintaining appointment calendar and prioritizing and monitoring task lists and call lists.  Track all pertinent information needed for meetings and appointments.
• Arrange, confirm, reschedule, and follow up on personal and professional appointments.
• Research, compile information, prepare reports, and reply to inquiries.
• Liaise with family office and outside boards on behalf of principal, schedule, and prepare materials for meetings.
• Manage, coordinate, and liaise with vendors and contractors as needed.
• Maintain a contact list of vendors and service providers.
• Create and maintain a spreadsheet of seasonal tasks and vendor list; ensure completion at the appropriate time.
• Maintain housing manual with updated information.
• Understand the geography of the principal’s travels – calculate the timing of meeting locations and offer logical suggestions for the best use of time.
• Research various activities, events, and travel destinations.
• Plan domestic and international travel arrangements; arrange hotel and ground transportation when necessary.
• Process mail and coordinate with Family office.
• Prepare travel itineraries and reconcile expenses; assist with bill paying.
• Manage and update a current database that includes friends, business contacts, and relatives to include phone numbers, addresses, birthdays, and other special events.
• Prepare correspondence; compose/respond to emails and invites.
• Maintain an inventory of household and personal supplies; restock as needed.
• Maintain vehicles and service schedule.
• Run errands, both business and personal.
• Oversee and communicate housekeeper duties and manage scheduling.
• Assist in listing household items for sale (furniture/items no longer needed).
• Assist with household projects and maintaining residence for principal.

Email your resume to [email protected] and/or contact us via phone at 310.276.7606