Part-time Personal/Executive assistant needed for a high-profile figure in Beverly Hills, CA! (Starting Salary: $60/hour + benefits)!

Part-time Personal/executive needed for a high-profile figure in Beverly Hills, CA! This position requires 30 hours/week and MUST have a minimum of 7 years experience as an assistant. Duties include but not limited to:

  • Represent principal in a professional manner at all times.
  • Maintain appropriate protocols to protect the privacy and security of the principal and to secure all confidential information.
  • Anticipate the principal’s needs to help shape thoughtful actions.
  • Assume ownership of work; think strategically and be resourceful.
  • Prepare and update list of daily activities for the principal to include a daily call sheet and calendar; prepare daily “end of day” report and recap.  Regularly meet with the principals to give updates and discuss issues.
  • Coordinate workflow and utilize effective time management skills to ensure key activities are accomplished promptly and accurately.  Manage calendar; maximize principal’s time by maintaining appointment calendar and prioritizing and monitoring task lists and call lists.  Track all pertinent information needed for meetings and appointments.
  • Arrange, confirm, reschedule, and follow up on personal and professional appointments.
  • Research, compile information, prepare reports, and reply to inquiries.
  • Liaise with family office and outside boards on behalf of principal, schedule, and prepare materials for meetings.
  • Manage, coordinate, and liaise with vendors and contractors as needed.
  • Maintain a contact list of vendors and service providers.
  • Create and maintain a spreadsheet of seasonal tasks and vendor list; ensure completion at the appropriate time.
  • Maintain housing manual with updated information.
  • Understand the geography of the principal’s travels – calculate the timing of meeting locations and offer logical suggestions for the best use of time.
  • Research various activities, events, and travel destinations.
  • Plan domestic and international travel arrangements; arrange hotel and ground transportation when necessary.
  • Process mail and coordinate with Family office.
  • Prepare travel itineraries and reconcile expenses; assist with bill paying.
  • Manage and update a current database that includes friends, business contacts, and relatives to include phone numbers, addresses, birthdays, and other special events.
  • Prepare correspondence; compose/respond to emails and invites.
  • Maintain an inventory of household and personal supplies; restock as needed.
  • Maintain vehicles and service schedule.
  • Run errands, both business and personal.
  • Oversee and communicate housekeeper duties and manage scheduling.
  • Assist in listing household items for sale (furniture/items no longer needed).
  • Assist with household projects and maintaining residence for principal.

Email your resume to [email protected] and/or contact us via phone at 310.276.7606

Job Category: Assistant Personal Assistant
Job Type: Full Time Live-Out
Job Location: Beverly Hills California
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