We are looking for a Personal/Executive Assistant in the Bay Area to be the right-hand person for all things personal for our CEO. The ideal candidate will be self-motivated, flexible, resourceful, and with significant initiative. He/she should be able to juggle multiple tasks, show extensive skills with great attention to detail, and stretch outside their comfort zone to help get things done.
This is a work-from-home position; however, it requires running errands in the area and traveling about 5-10% of the time. The assistant will also work alongside our existing team of EAs, serving as a focal point for the group and many other company areas.
MAIN RESPONSIBILITIES:
Personal Assisting (90% of the time)
- To assist with personal-related matters to the CEO.
- To plan and execute trips within the USA and around the world. Sometimes it will be necessary to travel beforehand to oversee the property and take care of various requirements.
- To manage his travel agenda.
- To assist with calendaring/scheduling appointments and personal items reservations.
- To coordinate work with external third-party suppliers at our CEO’s home and follow up properly.
- To plan parties/events and act as the main contact the day of (sometimes in person, others remotely).
- To run errands in the Bay Area.
- To drive our CEO’s car to the car wash, body shop, etc. as needed.
- To recommend new restaurants, coffee shops, exhibitions, etc. in the area.
- To track and submit monthly expense reports.
- To tackle any other request as needed.
Administrative Tasks (10% of the time)
- Corporate gifting,
- Corporate travel planning for some of the CEO’s direct reports,
- Daily and weekly calendar revision to avoid possible conflict,
- Weekly and quarterly dinner planning with entrepreneurs,
- Licenses/memberships renewal,
- Liaison with internal areas regarding different matters (credit cards, payment requests, insurance, health care, etc.)